Vacancy: Livestock & Competitions Assistant
Responsible to: Commercial Director
Hours: 40 hours per week
Contract: Fixed Term to 31 July 2019 inclusive, but with the potential to extend to a permanent role. Extra hours will be required prior to and during the Royal Highland Show.
Salary: £18,000 - £20,000
Since 1784, The Royal Highland and Agricultural Society of Scotland (RHASS), has been the respected standard-bearer for farming and rural industry in Scotland. With over 16,000 members, its key remit is to promote Scotland's land-based and allied businesses. A registered charity, RHASS plays a pivotal role in the creation of a better understanding of the management of Scotland's land and rural resources.
The Royal Highland Show:
RHASS is perhaps best known for its flagship event, the Royal Highland Show – a showcase of all the best in food, farming and rural life. Attracting over 190,000 visitors, it is not only one of Scotland most iconic events but also its largest over four days in June. Now entering into its 179th year, RHASS is planning for key milestones in the Royal Highland Show’s history in the years ahead.
The appointment of a Livestock & Competitions Assistant within the Royal Highland Show Department will be of paramount importance. The successful candidate will work very closely with the Livestock & Competitions Executive while assisting in the day to day running of Livestock & Competitions within the Royal Highland Show, from concluding entries to managing overall expectations, through to the smooth delivery at the show. The Livestock & Competitions Assistant will assist in answering any entrant’s queries as well as be able to offer solutions and guidance. A high level of attention to detail necessary along with a very positive and helpful attitude. Experience within the livestock & competition sector, including equine, would be desirable but not essential.
- To fully support the Livestock & Executive by assisting with the coordination of all aspects relating to Livestock & Competitions in order to meet the deadlines of the Royal Highland Show.
- To help plan the Livestock Schedules and Entries.
- To assist with the Show Stewards, understand their roles and best support the associated administration tasks
Ensure that mailshots for competitions are completed to the highest standards.
- Co-ordinate the arrangements for Judges at the Royal Highland Show, ensuring that full and detailed instructions are given, ahead of schedule.
- Assist with the planning of competitions, schedules and delivery of related classes at the Royal Highland Show.
- To maintain high levels of internal and external relationships in order to ensure that the experience, quality and reputation of the Show are delivered to a very high standard.
- To assist with the coordination of all relevant information that is provided to all appropriate Show Staff, Judges, Stewards and Contract Staff (where applicable) before, during and after the Show.
- To assist with any queries or complaints in a professional manner, resulting in a successful conclusion.
- To assist the Livestock and Competitions Executive in servicing the various show committees, relevant to the Livestock & Competitions function of the Show. This will include Cattle, Sheep, Goats, Horse and Poultry committees.
- To carry out all relevant duties at the Show by supporting the Executive, Chief Stewards and Judges, while ensuring the highest level of service delivery.
- To assist the Executive in compiling a full post-Show Livestock & Competitions analysis with a view to improving and delivering on a higher standard for the following year.
- To assist in the production of all relevant Livestock & Competitions publications.
- Professional and confident approach both internally and externally and especially when representing RHASS.
- Ability to plan and prioritise own workload taking into account time constraints and pressures.
- Ability to work conscientiously and without supervision at times.
- Strong organisational skills, self-motivation and flexibility in approach to the working day.
- Practical problem-solving skills are essential, capable of using own initiative when required but understands the ethos of teamwork.
- Excellent oral and written communication, along with interpersonal skills.
- Excellent knowledge of Outlook, Word, Excel and Powerpoint.
- Experience of computer-assisted drawing (CAD) would be of benefit
- Experience of using a customer records management system (CRM) would be of benefit
- Excellent customer-focus and demonstrable attention to detail.
- Ability to communicate at all levels.
- Ability to multi-task on a number of projects and deadlines is essential.
- The desire to learn and develop as an individual.
- An understanding of and interest in Food, Farming and Rural life and empathy with animals and agriculture would be of benefit
- Full and clean UK driver’s license is preferred.
- Annual holiday entitlement starting at 20 days per annum, in addition to 10 public holidays and up to 4 discretionary Directors days to be taken between Christmas and New Year.
- Contributory pension scheme under which the RHASS Society contributes 10% of basic salary on the provision that you contribute 6%
Please email your CV to firstname.lastname@example.org by 5.00PM on Friday 25th January 2019.
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