Royal Highland Show, Facilities and Services Manager

Department: Royal Highland Show (RHS)

Responsible to: Royal Highland Show Manager

Engages with: Internal Teams: RHS Planning, Royal Highland Centre Operations and Events, Royal Highland Education Trust, Finance, Sponsorship and Partnerships

Externally: Contractors, Public Safety Partners such as Police Scotland and the City of Edinburgh Council

The Royal Highland and Agricultural Society of Scotland:

Since 1784, The Royal Highland and Agricultural Society of Scotland (RHASS), has been the respected standard-bearer for farming and rural industry in Scotland. With over 16,000 members, its key remit is to promote Scotland's land-based and allied businesses. A  registered charity, the Society plays a pivotal role in the creation of a better understanding of the management of Scotland's land and rural resources.

The Royal Highland Show:

The Royal Highland Show is held, annually, over four days in June and is one of Scotland's most iconic events. It showcases the very best of farming food and rural life. The Show is held on the grounds of the Royal Highland Centre which is located to the west of Edinburgh. It is ‘A great day out for everyone of all ages, who can get up close to the country's top quality livestock, taste exceptional food & drink and experience rural living at its most vibrant’.

Main Duties:

This is a new post within the long-established RHS Team. The post holder will bring together the facility, service, catering and alcohol licensing requirements of the Royal Highland Show, creating, maintaining, reviewing and administering plans for these requirements. The post holder will also work closely with internal and external teams and partners to ensure the plans are delivered timeously, efficiently and in a highly organised manner. Main Duties will include, but not necessarily be restricted, to the following:

  • Work under the direction of the Show Manager and very closely with other Society Departments which are involved in delivery of the Show, understanding their requirements and providing the information necessary for them to perform to the highest of standards.
  • Consider all aspects of Health & Safety for the above and carry out basic Health & Safety due diligence on behalf of the Society, particularly in respect of the contractors mentioned.
  • Guide the work of relevant Society committees, Chief Stewards and Directors, arranging, advising and administering meetings, for example.
  • Create detailed specifications and CAD maps, maintain, review and administer facilities and services plans and schedules such as:
      o Delivery and placing of temporary structures and fencing;
      o Plumbing and electrical support; and
      o The Cleaning Plan.
  • Liaise with, obtain quotes from and manage contractors such as:
     o Temporary structures and fencing contractors;
     o Plumbing and electrical contractors; and
     o Cleaning contractor.
  • Maintain, review and administer the ‘catering outlets’ and ‘licensed premises’ plans, meeting targets for the hire of outlets and premises and ensuring those who have hired outlets or premises are provided with an efficient service.
  • Develop, maintain and review policies and procedures on food and alcohol.
  • Maintain, review, administer and deliver the plan for the Show dances.
  • Assist in the production of Show publications including programmes and catalogues.
  • Ensure robust systems and processes are in place to provide facilities management services during Show.
  • General finance management including detailed estimating, monitoring and general management of budgets and invoices including purchase orders.
  • Maintain, review and administer the Computer Aided Design (CAD) Plan for the whole Show.
  • Understand and create a plan to work within the Construction Design and Maintenance (CDM) Regulations during build and break for the Show.

Key Skills:

  • Experience in events industry / event planning / project management / alcohol licensing trade.
  • Experience in managing a project from conception to delivery.
  • Confidence in creating and maintaining effective working relationships and in being a team player.
  • First class organisational and communication skills.
  • Confidence and efficiency in managing data through use of, for example, MS Office, Excel in particular.
  • Ability to work under pressure.
  • Excellent organisational skills.
  • Meticulous attention to detail, accuracy and in ‘finishing’ a task.
  • Highly motivated with the ability to work to tight deadlines.

Selection Process:
CV along with two examples of experience which is relevant to the Main Duties and Key Skills, above, submitted by 4:00PM on 10 January 2018. Five hundred word maximum for each of the examples.

Interviews, which may include practical assessment of information management and computer skills, will be during week beginning 15 January 2018.

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